Recruiters today are stuck in a cycle of repetitive admin work, constant back-and-forth with candidates, and chasing hiring managers for updates. When you’re scaling fast, that friction becomes costly. This is where ATS time saving becomes more than a buzzword—it becomes a competitive edge.
That’s where recruitment automation steps in. With the right ATS time saving tools, HR teams can streamline their workflows, reduce delays, and finally focus on what matters: building winning teams faster.
That’s where recruitment automation and modern Applicant Tracking Systems (ATS) come in. With intelligent tools like JobTrackly, HR teams can dramatically improve hiring speed and candidate experience while freeing themselves from repetitive tasks.
In this blog, we’ll explore how one fast-growing company transformed its recruiting process using JobTrackly—saving over 300+ hours in just six months. If you’re struggling with hiring delays, bottlenecks, or burnout, this case study might just be your blueprint to success.
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The Hiring Challenge at Hypergrowth Companies
As companies grow, so do their hiring demands. But with more roles to fill comes more pressure on internal HR teams and recruiters—especially when processes haven’t scaled with them. The average hiring workflow at these companies often involves manual resume screening, lengthy email threads for scheduling, multiple tracking spreadsheets, and a general lack of clarity on where each candidate stands in the pipeline.
This disorganization results in slower time-to-hire, poor candidate engagement, and internal confusion.
And the data backs this up.
According to SHRM, the average time-to-fill in the U.S. is around 44 days—a costly delay when competing for top talent. Recruiters are also spending eight hours per week—essentially a full day—on manual, repetitive admin tasks (Recruiter.com). Another report by HRreview notes that in-house recruiters lose almost 2 hours every day to these non-strategic activities.
What’s more, Hireology reports that HR leaders spend up to 40% of their time on manual duties—time that could otherwise be invested in candidate relationships, employer branding, or retention strategies.
These statistics expose a painful truth: administrative overload is not just inefficient—it’s unsustainable for modern hiring teams.
Introducing JobTrackly: A Smarter Way to Hire
JobTrackly is a modern, lightweight yet powerful ATS built for fast-moving HR teams. Whether you’re a solo recruiter or scaling a department, it streamlines everything from job posting to candidate management in one intuitive dashboard.
With its drag-and-drop visual pipeline, smart dashboard, and custom application forms, JobTrackly gives hiring teams full control and visibility — no spreadsheets or email chaos needed. You can move candidates across stages, manage team access, and track every role and applicant in real time.
Designed for simplicity without sacrificing depth, JobTrackly helps HR teams stay efficient, stay organized, and reclaim hours of lost productivity.
Plus, with no technical setup required and onboarding in under 10 minutes, teams can start hiring smarter — today. It’s the perfect blend of automation and human-first recruiting, tailored for modern teams that move fast.
ATS Time Saving Case Study: JobTrackly’s 300+ Hour Wi
Background
A mid-sized SaaS company with 120 employees found itself hiring for 5–7 roles monthly. As the pace of business increased, the HR team—comprised of four recruiters and one talent acquisition lead—struggled to keep up. Communication breakdowns, scheduling chaos, and pipeline confusion were common. Recruiters were spending nearly 25–30 hours a week just juggling calendars, writing follow-up emails, and updating spreadsheets.
Despite using tools like Trello, Google Sheets, and Gmail, there was no centralized visibility into the hiring process. As a result, candidates sometimes slipped through the cracks or waited too long for a response—leading to two key candidates dropping out of the hiring process in a single month.
The Switch to JobTrackly
Facing rising pressure from leadership and recruiters alike, the Director of Talent Acquisition spearheaded a move toward workflow-based hiring. After evaluating several ATS platforms, the team chose JobTrackly for its flexibility, ease of use, and recruitment automation features.
What stood out most was the ability to:
- Create custom workflows for different departments
- Use automated email templates to save communication time
- Access real-time analytics that showed where bottlenecks occurred
Before vs. After: Quantifying the Time Savings
Before adopting JobTrackly, the team was burdened with repetitive tasks that drained productivity. Following up with candidates, scheduling interviews manually, and updating hiring managers consumed 20–30 hours per week across the team.
Once JobTrackly was implemented, key tasks like candidate reminders, interview confirmations, and status updates were automated. Custom email templates allowed recruiters to personalize messages in seconds. The drag-and-drop workflow builder made it easy to visualize every candidate’s status at a glance, while automated triggers ensured no one fell through the cracks.
After six months, the results were measurable and dramatic:
- 300+ hours saved across the team
- Time-to-hire dropped from an average of 50 days to just 33 days
- Candidate experience scores improved, with more positive feedback about communication and process speed
- The HR team reported higher morale and more time to focus on sourcing and culture-building efforts
The Features That Made It Possible
Automated Email Templates
JobTrackly’s library of pre-built messages—including “application received,” “interview scheduled,” and “offer sent”—streamlined candidate communication. Recruiters simply added light personalization, saving hours each week while maintaining professionalism and consistency.
Workflow Automation
With a drag-and-drop visual interface, the team could create unique pipelines for each department. Automated triggers moved candidates forward, sent alerts, and notified team members when action was needed.
Real-Time Analytics
The built-in reporting tools helped the team pinpoint delays. They could now clearly see if screening was taking too long, or if offers were stalled with hiring managers. These insights helped tighten the overall recruiting workflow automation and hit hiring KPIs.
Candidate Engagement
Through regular status updates, automated nudges, and timely communication, JobTrackly helped the company reduce candidate drop-off. Applicants were kept informed and engaged, improving their overall impression of the brand.
ATS Time Saving Lessons You Can Apply Now
If your team is still operating on manual workflows or a patchwork of tools, now is the time to pause and ask:
- How many hours are you spending each week on admin?
- Are candidates waiting too long to hear back?
- Is your hiring process visible to the entire team—or just living in someone’s inbox?
Even small hiring teams can reclaim hundreds of hours annually through ATS time saving tools like JobTrackly. For example, if each recruiter on your team spends 5 hours per week on repetitive tasks, that’s 260 hours per person per year. Automation can easily cut that by half—freeing up time to focus on strategic hiring goals.
Recruitment automation is no longer a “nice to have”—it’s essential for staying competitive in 2025 and beyond.
FAQs
1. How exactly does JobTrackly help save recruiter time?
JobTrackly saves time by automating repetitive tasks like candidate follow-ups, interview scheduling, and status updates. With its drag-and-drop visual pipeline, recruiters can manage the entire hiring process faster, without juggling spreadsheets or email threads. On average, teams using JobTrackly reclaim 5–10 hours per week.
2. Is JobTrackly suitable for small HR teams or solo recruiters?
Yes, JobTrackly is built for both solo recruiters and growing HR teams. It’s easy to set up (under 10 minutes) and helps smaller teams automate hiring processes without needing an IT department. You can scale it as your team grows, without complexity.
3. Can JobTrackly integrate with our existing hiring workflow?
Absolutely. JobTrackly is flexible enough to match your recruiting workflow. Whether you’re hiring for tech, sales, or operations, you can customize job stages, forms, and communication templates to fit how your team works — no coding or setup required.
4. What makes JobTrackly better than traditional ATS platforms?
Unlike many bulky ATS tools, JobTrackly is lightweight, visual, and built for speed. It offers automated email templates, a smart dashboard, candidate tracking, and role-based access control — all in one place. It’s one of the best ATS tools for teams that want to save time without sacrificing candidate experience.
5. How soon can we see results after switching to JobTrackly?
Most teams start seeing time savings within the first few weeks. In the case study featured above, a fast-growing company saved over 300 hours within six months by using JobTrackly’s workflow automation and smart communication features. Results will vary by team size, but impact is often quick and measurable.
